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<H1>Math Department Printer Usage Guidelines</H1>
<H2>Index</H2>
<B>
<IMG ALIGN=LEFT SRC="../images/yellowball.gif" ALT="o"> <A
HREF="#terms">Note on terminology</A><P>
<IMG ALIGN=LEFT SRC="../images/yellowball.gif" ALT="o"> <A
HREF="#avail">Available Printers</A><P>
<IMG ALIGN=LEFT SRC="../images/yellowball.gif" ALT="o"> <A
HREF="#default">Setting a Default Printer</A><P>
<IMG ALIGN=LEFT SRC="../images/yellowball.gif" ALT="o"> <A
HREF="#quotas">Print Quotas</A><P>
<IMG ALIGN=LEFT SRC="../images/yellowball.gif" ALT="o"> <A
HREF="#suggest">Additional Suggestions</A><P>
<IMG ALIGN=LEFT SRC="../images/yellowball.gif" ALT="o"> <A
HREF="../Help/" TARGET="_top">Back to Front Page</A>
</B>
<HR>
<A NAME="terms"><H2>Note on printer names in this document</H2></A>
For the purposes of this document, a bold-face printer name, for
example <B>4one</B>, refers to that specific printer. A printer
name in unemphasized text, such as 4one, may be substituted with any other
printer.
<P><A HREF="#top">Return to top</A>
<A NAME="avail"><H1>Available Printers</H1></A>
The following printers are now available from Math Department
computers:
<DL>
<DT><B>3one</B></DT><DD>HP LaserJet 4050 (located in the 3E1b closet)
<P>
<DT><B>4one</B></DT><DD>HP LaserJet 4050 (located in 4N13)
<P>
<DT><B>4two</B><DD>A HP LaserJet 5M printer, even faster than the 4M+
which was previously in 4E1, with a 500 sheet paper tray [this printer
is currently offline and will soon be replaced].
<P>
<DT><B>4three</B><DD>The HP LaserJet 4M+ in 4N13, with 500 sheet paper
tray.
<P>
<DT><B>4W1</B><DD>An HP LaserJet Series II printer located in the
Undergraduate Office for use <I>only</I> by Faculty and Staff. The
purpose of this printer is for faculty to be able to print
confidential documents which would be inappropriate for one of the
printers in our computer laboratories. <B>NOTE:</B> This room is only
open during standard working hours.
</DL>
<P><A HREF="#top">Return to top</A>
<A NAME="default"><H1>Setting a default printer</H1></A>
To set a DEFAULT printer, make sure the following line appears in your
<CODE>.login</CODE> file:
<P><BLOCKQUOTE>
<CODE>setenv PRINTER 4one</CODE>
</BLOCKQUOTE><P>
<H2>One-time printing to a specific printer</H2>
To print a plain text file or PostScript file, use the command
<B>lpr -P</B>4one <I>filename</I>. This will work for any
combonation of machines and printers.
<P>
Printing a file in DVI format is somewhat different. Use the command:
<P><BLOCKQUOTE>
<CODE>dvips -P4one</CODE> <I>filename</I>
</BLOCKQUOTE><P>
where <I>filename</I> is the name of your dvi file and <I>4one</I> is
replaced by the name of the printer you want to use.
<H3>Note on HP header pages</H3>
By default, printing on the HP printers produces a header page with
your username. Note that this header page does <I>not</I> count
against your page allocation.
<P>To suppress the header page on the HP printers, use <B>lpr -h</B>
<I>filename</I>.
<H3>Note on printing from Netscape</H3>
It is possible that Netscape may not read your printer environment
setting. If you find this is the case:
<OL>
<LI> Edit the file called <B>preferences</B> located in your
<B>.netscape</B> directory.
<LI> In that file, under <B>PRINT_COMMAND</B>, change <B>lpr</B> to
<B>/usr/ucb/lpr </B>-P4one.
</OL>
<P><A HREF="#top">Return to top</A>
<A NAME="quotas"><H1>Print Quotas</H1></A>
The following rules will apply to all printing on the public printers.
<P>
Users have a <B>per-semester</B> allocation of pages they may print, based on
the following classifications:
<P><PRE>
CLASSIFICATION PAGES
Math Graduate Students who are teaching 400
Math Graduate Students who are not teaching 300
Long-Term Visitors 400
TAs who are not Mathematics Graduate Students 150
Undergraduates 100
Guests (includes Math Graduate Students on leave) 100
</PRE>
<P>
<I>REMARK: Here, the summer is counted as a third semester. The
"teaching" status only applies to the semesters in which one is
teaching. For many TAs, it will not apply for the summer.</I>
<P>
In addition, a one-time dissertation supplement of 300 pages is available.
<P>
The quotas are cumulative until the beginning of the next Fall
Semester. That is, you can save up the unused portion of your paper
quotas. For instance, if you anticipate heavy printing during Spring
then you can use your balance from the Fall. The quota will be reset
each September 1.
You cannot "borrow" from future allocation or carry-over to a
subsequent academic year.
<P>
Just as with the photocopy machine, any pages that go over your allocation
will be charged at the cost of $.05 per page. [There is no reduction if
you use your own paper since the bulk of the cost is for other supplies
and maintenance.]
<P>
To check how much you have printed since the past September 1, give
the command <B>mypages</B>. The printed page totals are updated daily
at around 4AM.
<P><A HREF="#top">Return to top</A>
<A NAME="suggest"><H1>Additional Suggestions</H1></A>
<OL>
<LI> Never use the printer as a copy machine. That is, do not print
duplicate copies on a laser printer. Make one copy. For just a few
copies use the photo copy machine in the Math. Department Office.
For many copies please give your request to the appropriate person in 4W1.
<P>
<LI> Before printing many pages, check that the printer is working well, for
instance, that it has not run out of toner. Faded pages count toward
your quotas.
<P>
<LI> Although it may be tempting, do not print out your e-mail, only
what is absolutely necessary.
<P>
<LI>Do not print out large standard documents, such as the documentation
for WordPerfect or daily news from your home country.
<P>
<LI> For TeX or Graphic output, first preview your output on the screen.
This allows you to make corrections before printing. If needed, ask
others for assistance in using previewing programs.
<P>
<LI> Programs such as <B>dvips</B> allow you to select portions of the TeX
output, so you can avoid printing unnecessary pages. For dvips, to
begin at page 5 and print <I>only</I> the next 3 pages (so pages 5, 6, 7)
of <TT>myfile.dvi</TT> use the command: <pre>
dvips -p5 -n3 myfile.dvi
</pre>
(just giving the command <tt>dvips</tt> lists all possible options).
<P>
<LI>For printing a thesis or other long paper, try to organize the material
into a few smaller files rather than one big file. For example, each
chapter can be a separate file. Do not print the whole paper just for
a minor modification in one section. It is tempting to think that the
current correction will be the last -- but it rarely is.
<P>
<LI> If you print remotely, please pick up your printout immediately. There
are many print jobs lying around that get never picked up.
<P>
<LI>Before printing, check the print queue, since if it is long you may
prefer to postpone printing. To see the print queue use the command
<P><BLOCKQUOTE>
<CODE>lpq -P4one</CODE>
</BLOCKQUOTE><P>
You may omit the <B>-P</B> option if you are checking on your default
printer. Next to each job in the print queue you will see a "job
number" that will be needed if you wish to remove your job from the
print queue (see below).
<P>
<LI>If the printer does not work or is out of paper and you give up,
please remove the print job from the print queue. These print jobs
accumulate and when the printer works again it spends a long time
printing out papers that in many cases are never claimed.
To remove your own job from the queue, first use <TT>lpq</TT>
(see above) to obtain the "job number". Say your print job number
is <B>476</B>. To actually remove this job from the queue use the
command
<P><BLOCKQUOTE>
<CODE>lprm -P4one 476 </CODE>
</BLOCKQUOTE><P>
Then (again) use lpq to be sure you made no error and it was removed.
As an alternative, on Next computers, one can open the "Print
Manager" and remove your file from the queue.<P>
</OL>
<P><A HREF="#top">Return to top</A>
<TT>manager AT math . upenn . edu</TT>
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